How do you recognize a HIGH VALUE Business Information System Solution?

An overview of the characteristics of a High Value Business Information System installation

What does a HIGH VALUE Business Information System Solution look like?
     

Executive Summary

Links to previous articles at end of this article

This article summarizes the key attributes of a high value business information system implementation.

This is presented in terms of business outcome with the bottom line being significantly increased strategic effectiveness resulting in greater competitiveness, profitability and growth.

Organizational efficiencies result as a by-product of the design approach that I advocate.  These give rise to overall reduction in unit overheads and operational costs.

It is recognized that these claims have been widely made in the past by the business information systems industry and seldom realized at anything close to what has been promised.  One report says that "19 out of 20 ERP implementations do NOT deliver what was promised".

Accordingly it is important to read this article in the context of previous articles relating to the "REAL Issues in Business Information System Implementation" and the application of an "Engineering Approach".  This is coupled to "Precision Configuration" and "Robust Procurement" in order to achieve this outcome.  Techniques are used which are substantially different to the norm of the industry.

Introduction

I find that most people are so accustomed to the mediocre operationally mundane and strategically inept Business Information Systems implementations that dominate the business landscape that there is little or NO vision of what is really possible.

I discovered some years ago that even the mainstream big brand software companies and implementers did NOT understand many of the principles that I regard as fundamental and non-negotiable.  I further found that configurations that I regarded as extremely poor were regarded as acceptable and the norm.  I even found that terms like "best-practice" were used with regard to some of these highly sub-standard configurations.

I eventually concluded that the distribution of value looked as follows and that the industry norm, which I have seen repeatedly during my Pulse Measurement investigations, was at the bottom left of the curve below and that which I considered as desirable was at the top right of the curve:

I continue to find that most executives have NO vision of what the top right of the curve looks like let alone a vision of how they might attain such an outcome.

IF they once had such a vision it has been drummed out of them by years of mediocrity.

This article sets out what I consider to be essential deliverables for a business systems project outcome and, by extension, a currently operational system.  In my view what I advocate here should be the NORM!

If your organization does NOT have ALL of the following then I strongly urge you to get in touch with me to discover what can be done to move you towards this goal.

Following are the attributes that I regard as necessary:

1. Better management decisions being taken faster resulting in increased growth and profitability

Greatly improved management effectiveness through greatly improved information immediately available.  This is coupled to MUCH greater information diversity resulting in better decisions made faster at all levels.  This gives rise to dramatically improved competitiveness enabling accelerated growth both organically and through acquisitions.

2. Wealth of information available

Executives and managers have access to a wealth of information, literally at their fingertips -- orders of magnitude more diversity and accuracy than ever before -- coupled to a huge diversity of powerful and effective reports and models with dynamic and immediate drill down to full detail.

3. High level of ownership throughout the organization

Executives, managers and staff have a high level of ownership of the system, understand exactly how it works and have a HIGH level of independence from implementer support with associated savings in operating costs.

4. Corporate awareness of data quality

All personnel are highly sensitized to the importance of neat, accurate and complete data with the result that the data is entirely reliable and trustworthy.  This leads to further efficiencies -- including that the organization runs more smoothly.

5. Corporate leanness and efficiency attained

All the above lead to overall corporate leanness and efficiency such that the same white collar staff complement can manage a substantially larger organization highly effectively.  This enables substantial cost effective organic growth.  Furthermore audit time and cost have been materially reduced.

Conclusion

These benefits are the consequence of applying ALL the principles and techniques that I advocate -- as presented on my website and made available to my clients.

I would welcome the opportunity to connect with you by Skype, phone or face to face to discuss how I can assist you to attain this level of business outcome with your existing systems.  Please reply to this email or click here to arrange a meeting.

I look forward to discussing how I can assist you to unlock the FULL value of your Business Information Systems investment, no matter which software you have, how old it is or how dissatisfied you are with it.

Yours faithfully,


Dr James Robertson
James A Robertson and Associates Limited
Assisting clients to thrive through effective and efficient application of Business Information Systems

eMail       : James@James-A-Robertson-Associates.eu
Website   : http://www.James-A-Robertson-Associates.eu
Linked In  : http://uk.linkedin.com/in/DrJamesARobertsonERPDoctor

Services Offered

James A Robertson and Associates offer a range of services directed at enabling clients to put in place comprehensive measures to achieve the level of system effectiveness and efficiency discussed above in such a way as to give lasting high value low life time operating cost outcomes

I also offer short, sharp diagnostic interventions to determine why your business system, department or project is NOT delivering or is stalled, including easy to understand actionable advice on how to turn the situation around

I will also give you an independent evaluation of the health of your existing systems and give guidance on whether they REALLY need to be replaced or not and, in many cases, advise how to greatly extend the life and sustainability of those systems

Please click here to email me for more information

Articles published so far in the article series to which this email refers:

Strategic Essence -- The Missing Link in Business Information Systems

A discussion of how strategic essence should inform ALL business improvement projects and particularly business information system projects.  This thread discusses the analysis of strategy, the planning of strategy and feeding strategy through into business system specifications and the management of business improvement projects.  Articles to date include:

Summary
1: Strategy Defined
2: Differentiation
3: The Essence IS Different
4: Strategic Essence is the Point of Departure
5: Determining Strategic Essence

The Real Issues in Business Information Systems

A discussion as to why business information systems fail to deliver on expectations or fail outright.  Coupled to discussion of the Critical Factors that must be taken into account in order to achieve successful outcomes.  This thread is progressively discussing more hands-on specifics of achieving high value outcomes and builds on the Strategic Essence series.  Articles to date include:

1: Introduction
2: Mythology and Lack of Executive Custody
3: Lack of Strategic Alignment and Lack of Precision Configuration

Strategically Enriching your Business Information Systems

Discussion of practical specific measures that can be taken in order to greatly improve the information yield of business information systems at both the operational and executive strategic level.  A number of simple steps that can be taken immediately and more complex measures that can be taken over time. 

This thread is discussing increasing business system and data warehouse value yield using techniques that lead to significantly improved business intelligence capability, including support for the ability to "obtain answers to questions we had not previously thought to ask".  This builds on the content in the Strategic Essence and Real Issues threads.  Articles to date include:

1: Introduction
2: Principles of Data Engineering
3: Steps in Applying these Recommendations

Robust Business Information Systems Procurement

In order to fully apply the methods and principles discussed in the threads above with regard to new systems it is vital that a robust and effective approach to procurement is applied.  This requires a tough procurement approach directed at achieving a tough business outcome orientated project that ensures a high value outcome.

This thread discusses the components of such a procurement approach.  The individual documents and processes that make up the approach are outlined.  Thereafter the components are discussed in more detail.  Articles to date include:

1: Introduction
2: Bill of Services, Laboratory, Go-live Certificate, etc
3: Executive Engagement, Bid Compliance, Adjudication and other matters

Critical Lessons from Real Life Business Information Systems Failures

Comment on some of the dramatic business information system investment failures of recent years.  Articles to date include:

1: The BBC Digital Media Initiative £100 million write-off
2: Bridgestone versus IBM -- The REAL Issues -- Overview
3: Bridgestone versus IBM Part 2 -- Governance and Procurement

Information Available on the Website

Please browse my website for more information

The home page, http://www.James-A-Robertson-and-Associates.eu will give you a good overview of what I am advocating and help you to navigate the entire site.

The Table of Contents lists all the webpages on the site, there is a lot of deep content that is NOT immediately visible.

The Article Catalogue contains well over 150 articles on diverse topics.

The Article Keyword Cloud provides alphabetic keywords linking to many of the articles

The Conference page lists around 90 conference presentations, nearly all different with around 40 of the presentations live on the site for you to view and download -- email me if there is a presentation you would like to view that is not on the site.

If you would like to know more about me there is detailed information on the website and further detailed information on LinkedIn

Visit the Testimonials page to hear and read what clients and others have to say about me

Visit the Failure Catalogue to get a realistic perspective of the severity of the problems with the business information systems implementation industry.  There is also a description of what I mean by the word Failure in this context

The page on The Critical Human Foundation will give you some idea of the full diversity of the matters that I take into account in advising my clients

I look forward to discussing how I can assist you to unlock the FULL value of your Business Information Systems investment, no matter which software you have, how old it is or how dissatisfied you are with it


Random Selection of Articles by Dr James Robertson

Web 05 Organizing Microsoft Outlook

A comprehensive explanation of how to set-up Microsoft Outlook to organize your emails in a manner that makes it easy to handle the full diversity and complexity of emails that executives and managers typically receive
SNw 051 Strategically Enriching your BIS: Part 3 -- Steps in applying these recommendations

Steps in applying these recommendations with regard to precision configuration in terms of a method of working geared to quickly and efficiently developing high quality data content that captures the essence of the organization and creates a platform to help the organization thrive


Random Selection of Articles by Dr James Robertson

Std 013 Procurement: 05 Software Schedule

The software schedule is a list of all functional software elements that it is assessed are required.  This is a basis for bidders to add and subtract the modules and products that they have to offer in order to make up the mosaic that constitutes the complete response to the requirement
The software schedule correlates directly with the Bill of Services and the two should be set up to align with one another
SNw 041 Strategic Essence: The Missing Link: Part 2 -- Differentiation

A fundamental component of strategy and strategy determination is differentiation, understanding how the organization differentiates itself in the market place and enhancing and strengthening those attributes is a fundamental component of creating high value business information solutions
Web 02 Executive Custody -- What IS it and how do you get it?

The Executive Custody of Business Information Systems projects is absolutely critical, this video provides a detailed discussion of why this is so and what measures are necessary to achieve executive custody

Dr James A Robertson PrEng

Business Systems NOT delivering?

Call the Business Systems Specialist

Dr. James Robinson

Dr James A Robertson -- has been involved in the effective application of Business Information Systems, including but NOT limited to ERP, since 1987 and in the profitable and effective use of computers in Business since 1981.

Drawing on a diversity of experience, including formal military training in Quick Attack techniques at the Regimental Commander level, Dr Robertson has developed highly effective methods of investigating any sub-optimal Business Information Systems situation -- be it an established system or a stalled project or any other source of Executive frustration -- quickly and concisely diagnosing the root cause of the problem and prescribing concise practical actions that Business Executives can effectively act on see the Pulse Measurement page and also the Sample Reports page for redacted real reports.

He has also developed highly effective methods of strategically enriching systems to unlock the full potential of existing investments, see the Precision Configuration page and couples this to architecting small pieces of clever software that harness the full potential of your investment, see the Software page.

If you are having problems with your systems, your project or your IT Department, call The Business Systems Specialist
James@James-A-Robertson-and-Associates.com

Business System Failure is RIFE -- we offer insight into why this happens AND WHAT is required to prevent it.

Failure is at epidemic levels with massive damage done to client companies -- if you are NOT aware of the extent of the problem please visit the About Failure page for a catalog of major failures running to billions of Pounds and Dollars.

All evidence indicates that the established players do NOT know how to deliver stable, reliable high value solutions that WORK.

There HAS to be a better way!

This website provides information relating to that way with a large collection of white papers, presentations, standards documents, etc that you can use to start bringing the situation under control

We also offer high level advisory services with regard to the application of the principles advocated on this website

We offer an ENGINEERING APPROACH to addressing these issues

Click here to read more about the Engineering Approach

By Engineering I mean the formal, structured, highly disciplined, highly systematic, highly practical approach that consistently delivers results in ALL areas of human endeavor where formally trained and certified engineers are the ONLY practitioners permitted to operate -- think large buildings, factories, motor vehicles, aircraft -- highly complex systems that work at a level that we take it for granted that they WILL work and where failure is all but unthinkable and, when it happens, attracts immediate public attention and rigorous investigation directed at ensuring that such failures are prevented in the future -- in fact, everything that the management consulting industry that implements complex software systems is NOT

This approach is discussed further on the Engineering Approach page.

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Random Selection of Articles by Dr James Robertson

Std 005 Procurement: 00b Invitation to Bid

A simple invitation letter which you can tailor and elaborate on as you see fit
Cnf 091 Business Process -- Over Rated and Over Stated

Discussion of why the current focus on Business Process Mapping is seriously misplaced and is leading to major inefficiencies and negative project outcomes in the business information systems industry -- concludes that "Business Process Obsession is killing ERP"
Cnf 082 A strategic approach to corporate planning, management and governance

Considerations with regard to governance of information technology and business systems taking account of the abstractness of information technology solutions
Std 020 Procurement: 11 Schedule of Reference Documents

A key component of the approach is to assemble a pack of every single piece of paper, spreadsheet and screen shots and other information of every manual and computer based component of the business that the new system is to either provide or interact with
The documents handed out for general tender should be redacted and unsuccessful bidders can be required to return the file/s
A full set (NO redaction) must be issued to the successful bidder during the detailed discovery process -- redaction means to erase or otherwise blot out sensitive information
The covering schedule must indicate the level of importance of each item in the pack and whether it is a required deliverable

Book -- The Critical Factors for Information Technology Investment Success

In 2003 I undertook an in-depth analysis of all the information and experience that I had gathered with regard to the factors giving rise to Business Information System failure including ERP and general IT and classified this information into a number of categories including "The Factors Causing Failure" and "The Critical Factors for Success" based on this I developed a two day Course "The Critical Factors for Information Technology Investment Success" which is still offered today.

Based on this I wrote the book of the same name, which is available in electronic form here for download:

Subscribe to our Newsletter

Click here to send us an email subscribing to our free newsletter -- all articles posted by James Robertson will be emailed to you

Detailed information about James Robertson on LinkedIn

James has a very detailed profile on LinkedIn should you require further information about him.

You can also connect with him on LinkedIn at http://www.linkedin.com/in/DrJamesARobertsonERPDoctor

James has an open networking profile -- click on "Connect" and use email address James@LinkedIn-at-JARA.com.

Contact Us

You can contact us on

Email: James@James-A-Robertson-and-Associates.com

LinkedIn at http://www.linkedin.com/in/drjamesarobertsonerpdoctor

Facebook at https://www.facebook.com/james.a.robertson.393

Mobile: +44 (0) 776-862-2875

Landline: +44 (0) 207-059-0007

Fax: +44 (0) 844 774 4580

Articles by James A Robertson and Associates

There is a large body of white papers, articles and other content produced by Dr James Robertson available on this website

Please click here to visit the detailed listing of articles

Articles Issued by James A Robertson and Associates -- Article Categories



ArticleTagCloud for Articles Published by James A Robertson and Associates

7 steps to FIX your ERP      80:20 regarding software replacement      aborted projects      abstract      abstractness      accounting      actionable      adjudication      Advantage Data Transformer      advisory      agreement      all possible classifications      all reports      all software elements required      all spreadsheets      all tasks required to execute the project      Alpha Omega      analysis of data      analytics      animation      answers to the questions we have NOT yet thought to ask      Armscor      arrogant ignorance      art of strategic business information system project leadership      ASCO      attendance register      attorney      audit      audit cost reduction      bankrupt organizations      basis for achieving alignment      basis of payment      basis of pricing      better way      bid adjudication      bid adjudication score sheet      bid compliance      bid compliance checklist      bill of materials      bill of services      BIS      BIS 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countries      thrive      time      tipping point      tough certificates      tough contract management      tough contracts      tough procurement      tough terms      training      training material      treatment code      understanding of data      understanding the engineering approach      Uniface      unlocking value      use different languages for new components      V3 Consulting Engineers      validation data      value      versus process      video      webinars      weighted factors      what is executive custody      what is strategy      what is the essence of this organization and how does it thrive      what to do      where is IT going      why executive custody is required      why the organization exists and how it thrives      why your business information system is NOT delivering and HOW to FIX it      why your ERP is NOT delivering and how to fix it      workflow      writer     

Table of Contents

Home

About Dr James A Robertson PrEng -- The Business Systems Doctor -- and Other Topics

Catalogue of Major Business Information System Failures

About the Engineering Approach

James Robertson's Value Add

Attributes of a HIGH VALUE solution

Recognizing Business System Failure

The Critical Human Foundation

Old Software IS Viable

From South Africa

Competencies of Dr James A Robertson PrEng

About Professor Malcolm McDonald

Table of Contents

About my relationship with the Almighty Creator, Yah the Eternally Self-Existing

Comments relating to the Business Systems Industry and other topics

Testimonials and other positive material regarding James Robertson

Reference Articles

List of Articles

Article Catalogue

Achieving High Value Business Information System outcomes

Executive Custody -- What is it and HOW do you get it?

The REAL Issues in Integrated Business Information System Success

Part 1: Introduction

Part 2 -- Mythology and Lack of Executive Custody

Part 3 – Strategic Alignment and Precision Configuration

Why your ERP is NOT delivering and HOW to FIX it

IT Project Management

Pulse Measurement

CEO Anthony Lee Comments on his experience of the Pulse Measurement

No Charge Guarantee on the Pulse Measurement Service

Examples of Pulse Measurement Outcomes

Critical questions regarding the Pulse Measurement™

The Pulse Measurement Workflow

The Critical Factors for Business System (ERP+) Investment Success in the Pulse Measurement

Indicative Pulse Measurement Durations

What is a JAR&A Pulse Measurement?

Survival of the fittest – why it makes sense to measure the pulse of your business

Examples of Pulse Measurement Outcomes over 24 years

Sample Pulse Measurement Reports

Strategy

Strategic Essence: The Missing Link in Business Information Systems

Strategic Essence: Overview

Strategic Essence: Part 1 -- Strategy Defined

Strategic Essence: Part 2 -- Differentiation

Strategic Essence: Part 3 -- The Essence IS Different

Strategic Essence: Part 4 -- The Essence should be the Point of Departure

Strategic Essence: Part 5 -- Discovering Strategic Essence

Strategy -- the Essence of the Business: What is it and how do you develop actionable strategic plans?

Simple Steps to Increase the Strategic Value of your ERP Investment

Free Strategic Snapshot Toolset and Manual

A strategy focused planning system beyond traditional budgeting

Tough IT and ERP Procurement and Contracting that Works

Robust Business Systems Procurement

Part 1 -- Introduction

Part 2 -- Bill of Services, Laboratory, Go-live Certificate, etc

Part 3 -- Executive Engagement, Bid Compliance, Adjudication and other matters

Procurement Documents

Guidance and Advisory Services

The Art of Project Leadership

Why Regular Communication with the CEO is Vital

The Business Simulation Laboratory

Precision Configuration and Strategic Business Information Architecture

Precision Configuration based on Strategic Engineered Precision Taxonomies

The JAR&A Cubic Business Model

Highly Structured Strategic Chart of Accounts -- a Vital Element of your Corporate Information Arsenal

The Product Catalogue -- an Essential Element of any Precision Configuration

Attributes -- answers to the questions you have NOT yet thought to ask

Case Studies of Notably Successful Projects with high value Precision Configuration

092 Doing things differently and better -- ASCO Case Study 2-- BPM Summit 2013

088 Strategic ERP Invesment -- ASCO Case Study -- Service Management Conference and Exhibition Africa

026 Information Architecture and Design of FIS for Rennies Group -- Financial Information Systems Conf

018 CRM Risk Control: Designing and Implementing an Integrated Risk Mgmt Sys -- Integrated Risk Mgmt Conf

011 V3 Consulting Eng: Benefits of MIS to Professional Practice -- SAICE 15th Ann Conf on Computers in Civil Eng

Strategically Enriching your Business Information Systems

Part 1 -- Introduction

Part 2 -- Principles of Data Engineering

Part 3 -- Steps in applying these recommendations

Simple Steps to increase the strategic information value yield from your Business Systems Investment

The Full JAR&A Taxonomy Manual

Part 1: Introduction, Problem Statement, Definitions and Examples

Part 2: Why Use JAR&A, Required Knowledge and Experience, Cubic Business Model and Chart of Accounts and Taxonomy Software

Part 3: How to do it, Case Studies and White Papers and other References

Example General Ledger Manual

Business Process -- Irrelevant, Distracting and Dangerous

The RIGHT Approach

Custom Strategic Software Design and Oversight of Construction

Standards for Custom Software Specification

What IS Software?

IT Effectiveness

Organizing Outlook

Critical Factors for I.T. Success

A Moral and Ethical Dilemma -- Systems that Fail

Case Studies examining Business Information System failures

The BBC Digital Media Initiative Debacle

The Bridgestone -- IBM Conflict

Speaking and Training

Showcase of Conference Presentations

Most Viewed Presentations

Briefings and Seminars

Why your ERP/BIS is NOT delivering and HOW to FIX it

ERP and IT Procurement that Delivers Results

The Critical Factors for IT and ERP Investment Success

Other Seminars

Conferences and Public Presentations

Conferences 80 to 99 -- 2009 to Present

Conferences 60 to 79 -- 2005 to 2009

Conferences 40 to 59 -- 1996 to 2005

Conferences 20 to 39 -- 1994 to 1996

Conferences 01 to 19 -- 1989 to 1994

On-Line Seminars (Webinars)

Webinar on Preparing and Presenting Webinars

Contacting James A Robertson and Associates Limited